Free Download • IRS-Compliant • 2025-2026 Tax Year

Free Tax Templates 2025-2026

Download 25+ comprehensive, IRS-compliant tax templates. Crypto trackers, mileage logs, expense trackers, income organizers, and quarterly tax planners, all free and updated with the latest 2025 IRS rates.

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Date
Description
Miles
Deduction
01/15/2025
Client Meeting
25
$17.50
01/18/2025
Site Visit
42
$29.40
01/22/2025
Bank Deposit
8
$5.60
01/25/2025
Supply Run
15
$10.50
01/28/2025
Conference
68
$47.60
Total Deduction
158 mi
$110.60
25+
Templates
70¢
2025 IRS Rate
$0
Cost
25+
Free Templates
JM
SK
AL
TR
10,000+
Downloads
4.9
User Rating
IRS-Compliant
Updated 2025
Expense TrackingIncome TrackingTax PlanningIndustry-SpecificMileage Logs (20)

Why Use Tax Templates?

Save Thousands on Taxes

Proper tracking can save self-employed individuals $3,000-$15,000+ annually in deductions. Track mileage, expenses, and income to maximize your tax refund or minimize what you owe.

IRS Audit Protection

The IRS requires "contemporaneous records" for deductions. These templates provide the documentation you need to defend your deductions during an audit with confidence.

Avoid Costly Penalties

Quarterly tax calculator helps you avoid $500-$2,000+ in underpayment penalties. Proper income tracking ensures you don't miss 1099 forms and face IRS notices.

Expense Tracking Templates

Track every business expense for maximum tax deductions. IRS Schedule C compliant.

Business Expense Tracker

Comprehensive expense tracker with all IRS Schedule C categories. Track advertising, auto, office supplies, software, meals, travel, and 20+ expense types.

Best for: Self-employed, freelancers, small business owners, consultants

Income Tracking Templates

Track all income sources, reconcile 1099 forms, and report accurately to the IRS.

1099 Income Tracker

Track all 1099-NEC, 1099-K, and other contractor income. Organize by client, reconcile against 1099 forms received, calculate quarterly taxes.

Best for: Freelancers, contractors, gig workers, consultants, side hustlers

Tax Planning Templates

Plan ahead, calculate quarterly taxes, and avoid penalties.

Quarterly Estimated Tax Calculator

Calculate quarterly estimated taxes for 2025-2026. Avoid $500-$2,000+ underpayment penalties. Includes self-employment tax, deductions, and safe harbor.

Best for: Self-employed, 1099 contractors, business owners earning $10k+ annually

Industry-Specific Templates

Specialized templates for unique business models and tax situations.

Cryptocurrency & Bitcoin Tax Tracker

Complete crypto tax tracker for IRS Form 8949. Track buy/sell/trade, mining, staking, airdrops, DeFi, NFTs. Includes cost basis calculation.

Best for: Crypto traders, Bitcoin investors, NFT collectors, DeFi users, miners

Airbnb & VRBO Host Tracker

Complete income and expense tracker for vacation rental hosts. Track rental income, platform fees, cleaning, maintenance, and business use percentage.

Best for: Airbnb hosts, VRBO owners, vacation rental managers

Mileage Log Templates

20 profession-specific mileage log templates. Track business miles and save thousands on taxes with the 2025 IRS rate of 70 cents per mile.

Transportation & Delivery Services

Rideshare Driver Log

Perfect for Uber, Lyft, and other rideshare drivers. Track platform miles, deadhead miles, earnings, tips, and surge pricing.

Best for: Uber, Lyft, rideshare contractors

Delivery Driver Log

For DoorDash, Uber Eats, GrubHub, Amazon Flex. Track deliveries, tips, peak pay, active vs wait times.

Best for: DoorDash, Uber Eats, GrubHub, Instacart

Truck Driver Log

For company drivers and owner-operators. Track loaded vs deadhead miles, fuel, tolls, per diem.

Best for: Truck drivers, owner-operators, long-haul

Healthcare Professionals

Healthcare Professional Log

For traveling nurses, home health aides, and per diem workers. Track facility-to-facility mileage and patient visits.

Best for: Travel nurses, home health, per diem nurses

Medical Sales Rep Log

For pharmaceutical and medical device reps. Track territory coverage, physician calls, hospital visits, samples.

Best for: Pharma reps, medical device sales, healthcare sales

Real Estate & Property

Real Estate Agent Log

Track property showings, open houses, listing appointments, closings. Link to MLS numbers.

Best for: Real estate agents, brokers

Landlord & Property Manager Log

Track visits to rental properties for maintenance, inspections, showings, rent collection.

Best for: Landlords, property managers

Home Inspector Log

Track inspections, property addresses, square footage, fees. Link mileage to inspection reports.

Best for: Home inspectors, property inspectors

Contractors & Service Professionals

Contractor & Service Pro Log

For plumbers, electricians, HVAC, carpenters, landscapers. Track job sites, materials runs.

Best for: Plumbers, electricians, HVAC, carpenters

Pet Service Professional Log

For dog walkers, pet sitters, mobile groomers. Track client visits, supply runs, vet transports.

Best for: Dog walkers, pet sitters, mobile groomers

Home Care & Cleaning Log

For house cleaners, maids, home care workers. Track client visits, service types, fees.

Best for: House cleaners, maids, senior home care

Personal Trainer Log

For personal trainers, fitness professionals. Track client sessions, in-home training, group classes.

Best for: Personal trainers, fitness coaches, mobile trainers

Photographer & Videographer Log

Track shoots, client sessions, equipment transport, scouting locations. Link to session fees.

Best for: Photographers, videographers, event shooters

Sales & Business Professionals

Sales Representative Log

Track client visits, territory coverage, demos, trade shows. Link to CRM and sales results.

Best for: Sales reps, account managers, field sales

Consultant Log

For business consultants, IT consultants, strategy advisors. Track client visits, billable hours.

Best for: Consultants, advisors, professional services

Small Business Owner Log

General business tracker for entrepreneurs. Track meetings, banking, supply runs, networking.

Best for: Business owners, entrepreneurs, freelancers

Creative & Education Professionals

Tutor & Educator Log

For private tutors, music teachers, educators. Track student visits, session fees, subjects taught.

Best for: Private tutors, music teachers, SAT prep

Universal & Special Purpose

Standard Mileage Log

Universal template for any profession. All IRS-required fields: date, odometer, locations, purpose.

Best for: Any profession, general business use

Charitable & Volunteer Log

Track mileage for 501(c)(3) volunteer work. Includes $0.14/mile rate, expenses, volunteer hours.

Best for: Volunteers, charity workers, non-profit supporters

Digital Nomad & International Log

For location-independent professionals. Track international travel, currencies, FEIE considerations.

Best for: Digital nomads, expats, remote workers

Frequently Asked Questions

Everything you need to know about our free tax templates

Yes! All 25+ templates are completely free to download and use. We just ask for your email so we can send you tax tips and updates. There's no credit card required, and you can use them for as long as you need.

All templates are in Excel (.xlsx) format, which is compatible with Microsoft Excel, Google Sheets, Apple Numbers, and most other spreadsheet applications. Simply download and open in your preferred app.

Yes! Our templates include all fields required by the IRS for proper record-keeping. Mileage logs include date, odometer readings, destination, and business purpose. Expense trackers align with Schedule C categories. All templates are designed to withstand IRS scrutiny.

Absolutely! All templates are updated with 2025 IRS rates including the standard mileage rate of 70 cents per mile for business use, 21 cents for medical, and 14 cents for charitable purposes. They're ready for the 2025 tax year.

No! These templates are designed for anyone who needs to track business expenses, mileage, or income. Whether you're a full-time freelancer, side hustler, rideshare driver, or just want to track charitable donations, there's a template for you.

Proper expense and mileage tracking can save self-employed individuals $3,000-$15,000+ annually in deductions. For example, if you drive 10,000 business miles per year, you could deduct $7,000 at the 2025 rate of 70 cents per mile.

These templates are a great starting point, but if you need professional assistance, Your Tax Base offers comprehensive tax services including Florida domicile establishment, tax filing, and bookkeeping for self-employed professionals, travel nurses, and digital nomads.

Want to Save on State Taxes?

These templates are a great start, but establishing Florida residency can save you thousands in state income tax. Your Tax Base helps remote workers, travel nurses, and digital nomads establish Florida tax residency.

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