Key Takeaways
- Mail is forwarded based on your plan - weekly, twice weekly, or on-demand
- Tax Guardian and Premium plans include mail scanning so you can view mail online
- Packages can be forwarded or held for pickup
- International forwarding is available for expats and travelers abroad
How Mail Forwarding Works
Once you're set up with Your Tax Base, all mail sent to your Florida address is received on your behalf. Depending on your plan, we'll forward mail to wherever you are - whether that's your next travel nursing assignment, your RV location, or overseas.
Forwarding Frequency by Plan
| Plan | Forwarding Frequency | Mail Scanning |
|---|---|---|
| Essential | Weekly | Not included |
| Tax Guardian | Twice weekly | Included - view mail online |
| Premium | On-demand (you choose) | Included - view mail online |
Mail Scanning Service
With Tax Guardian and Premium plans, you can view your mail online before it's forwarded:
How It Works
- Mail arrives at your Florida address
- We scan the exterior of each envelope
- Images appear in your online dashboard within 24-48 hours
- You decide: forward, scan contents, shred, or hold
Content Scanning
If you need to see what's inside an envelope immediately:
- Request a content scan through your dashboard
- We open the mail and scan all pages
- PDF is uploaded to your account within 24 hours
- Original can be forwarded, held, or shredded
Setting Your Forwarding Address
You can update your forwarding address anytime through your dashboard:
- Domestic addresses: Hotels, apartments, family homes, RV parks
- International addresses: Most countries supported
- Temporary addresses: Update as often as needed for travel assignments
International Mail Forwarding
For clients living abroad or traveling internationally:
Supported Destinations
We forward mail to 200+ countries worldwide via USPS International or private carriers.
International Shipping Options
| Service | Typical Delivery | Tracking |
|---|---|---|
| USPS First Class International | 7-21 days | Limited |
| USPS Priority Mail International | 6-10 days | Full tracking |
| USPS Priority Mail Express International | 3-5 days | Full tracking |
| DHL/FedEx/UPS International | 2-5 days | Full tracking |
Customs Considerations
- We complete customs forms for international shipments
- Recipient may be responsible for local duties/taxes
- Some items cannot be shipped internationally (check prohibited items)
Junk Mail Filtering
Nobody wants to pay to forward junk mail. We help filter it:
- Obvious junk: Bulk mail and "resident" mail is automatically filtered
- With scanning: Review mail images and choose what to shred vs. forward
- Opt-out assistance: We can help you opt out of major mailing lists
Special Mail Handling
Certified and Registered Mail
We accept and sign for certified mail, registered mail, and signature-required deliveries on your behalf.
Jury Duty Summons
If you receive a jury duty summons, we'll notify you immediately. As a Florida resident, you may be called for jury duty in the county of your address.
Legal Documents
Important legal documents (court notices, IRS correspondence) are flagged for priority handling and immediate notification.
Getting Started
- Complete USPS Form 1583 (we guide you through this)
- Set your initial forwarding address in your dashboard
- Start updating accounts to your new Florida address
- Mail begins arriving and forwarding automatically